Written by Will Maberry
Updated at March 1st, 2025
Table of Contents
Purpose and Scope
Acceptable and Unacceptable Use
Email use must align with legal, ethical, and professional standards. The following are prohibited:
- Violating federal, state, or local laws.
- Using email for non-business-related commercial, political, or religious solicitations.
- Misrepresenting identity or business affiliation.
- Sending harassing, abusive, or offensive material.
- Engaging in identity theft or fraud.
- Disrupting network performance through excessive emails (e.g., chain emails, spam).
- Sharing copyrighted, proprietary, or confidential information without authorization.
Confidentiality and Security
While email is a vital communication tool, users should exercise caution when transmitting sensitive information. Emails can be stored indefinitely, forwarded, or accessed by unintended recipients. Confidentiality cannot be guaranteed, and users should assume that email communications are not private.
We reserve the right to monitor, audit, and access email messages for legitimate business purposes, including security and compliance with company policy.
User Responsibilities
- Email must not contain offensive or discriminatory content.
- Users must not attempt to access others’ emails without authorization.
- Company email addresses may be included in internal directories and promotional materials.
- Users must follow the designated email signature format.
- Any suspected policy violations should be reported immediately.
Enforcement and Consequences
Misuse of the email system may result in suspension of email privileges, disciplinary action, or legal consequences, as deemed necessary.
Limitation of Liability
We are not responsible for service interruptions, external security breaches, or any losses related to the use of its email system. Users acknowledge that email access depends on third-party services and is used at their own risk.
This policy is subject to change as needed to ensure compliance and operational effectiveness.